Help centre
Help with Foreman
Step-by-step answers for setting up a site, inducting subbies with a QR code, keeping the diary and checking crew in and out.
Getting started
- Admin, Site Manager and Site Crew: what each role can doTwo account roles and one per-project setting. Here's who sees what, and who can change it.
- Does Foreman work on old phones and with patchy signal?Nothing to install, and it copes with a weak signal. It does need a connection to send, and here's how to work around that.
- How Foreman's free plan and paid plan workOne project free with no time limit. After that, A$29 per user per month, or A$23.20 billed yearly, and induction visitors are never counted.
- How to add your crew and site managers to ForemanAdd someone in a minute from the project's Edit screen, hand them their password, and they're logging on site the same day.
- How to find, sort and archive projectsFilter the Projects list, sort it your way, and archive a job when it's done. Nothing is ever deleted.
- How to set up Foreman and your first projectFrom signing up to a project that's ready for the gate. About ten minutes, no card needed.
- What's on a Foreman project pageEverything about a job sits on one read-only page. Here's what each part does, who sees it, and where to go to change it.
Site inductions
- Do I need to build an induction form in Foreman?The site induction comes with every project. Form templates are a separate feature for logged-in crew. Here's the difference and why it matters at the gate.
- How to find and export your site induction registerEvery project keeps a register of who signed its induction and when. Here's where to find it and how to export it for an audit.
- How to get workers to sign on to your SWMSUpload the SWMS once and every worker reads it on their phone before signing the induction at the gate.
- How to print your site QR code postersTwo posters for the gate. Here's which one to use, and how to get it printed at the right size.
- How to set up a site induction in ForemanEvery project has an induction that works from day one. You can change the declaration and add OH&S documents, but you don't have to.
- What workers see when they scan your site QR codeVisitors and subbies get the induction in their browser with no login. Your logged-in crew are taken into the app. Here's each path, screen by screen.
Site diary and timesheets
- How crew check in and check out of site in ForemanTap Check in on arrival and Check out on the way home. The shift lands in the site diary with its exact hours, so there's no timesheet to fill in later.
- How to choose how your crew record hours in ForemanEntering hours in the diary, or checking in and out of site. One setting for the whole business, and switching never changes past entries.
- How to edit a site diary entry in ForemanCrew fix their own notes and photos, Site Managers correct hours, and every change is kept in the entry's history.
- How to export a site diary to CSV or PDFFilter the diary, tap Export, and pick a CSV for payroll or a PDF with photos for someone who isn't on Foreman.
- How to log a site diary entry in ForemanDate, hours, what you did and a few photos, logged from your phone. Foreman also records when you wrote it and whether you were on site.
- How to log hours for a crew member who missed a shiftFlat battery, no signal, or they just forgot. Put their hours in yourself, and the diary still says who did it.
- How to read and filter Site diariesOne status per row, a tag only when something needs a look, and filters that carry straight through to the export.
Tasks, forms and documents
- How to add project information and documents in ForemanGate codes, plans, specs and safety documents in one place for each job, where crew can read them on their phone but can't change them.
- How to build a form template in ForemanBuild a form once and your crew fill it in on their phone on every project. Toolbox talks, incident reports, checklists and permits all start here.
- How to create and assign tasks in ForemanEach task goes to one person and gets ticked off when it's done. How to set work for your crew, move it when someone's away, and see what's still open.
- How to run a daily pre-start in ForemanBuild the pre-start once for your site managers. Each morning they fill it in on their phone, and it's saved against the job.
- How to upload and find site photos in ForemanPhotos go on a diary entry or straight onto a project, and they all end up in one place you can filter by job, person and date.
AI assistants
- How to connect ChatGPT or Claude to ForemanPaste one address into your assistant, sign in to Foreman, tap Allow. Then ask it about your sites.
- What you can ask your AI assistant about your siteQuestions and instructions that get good answers, plus a straight list of what the assistant can and can't do in Foreman.
Common questions
- How do I get started with Foreman?
- Sign up for a free account, create your first project, and add your site induction. You can invite your team and start recording site diaries straight away.
- How do I induct workers on a site?
- Set up your induction content for the project, print the site's QR code and display it at the gate. Workers scan the code and complete the induction on their phone, no login needed.
- Does Foreman work without internet on site?
- Foreman runs in your phone's browser with nothing to install, so it works on whatever handset your crew already carry. It does need a connection to submit, so in a black spot you may need to send the entry once you are back in range.
- How do I get more help?
- If you can't find what you need, contact our team through the contact page and we'll help you get sorted.
Keep your sites in order
Not on Foreman yet?
Set up your first job free, with every feature and unlimited users on it. Or book a demo and we will walk you through it.