How to log a site diary entry in Foreman
Date, hours, what you did and a few photos, logged from your phone. Foreman also records when you wrote it and whether you were on site.
To log a site diary entry in Foreman, tap Log site diary on your Home screen, pick the project, check the date, set your hours and add a short description and any photos. Tap Submit entry and it's saved to that project's site diary, with the time you submitted it recorded alongside the day it covers.
Anyone with a login can log an entry. Site Crew log against the projects they're assigned to, and Admins can log against any active project.
How to log an entry
- Tap Log site diary on Home. You can also open a project and tap Log diary entry on its Site diary card, which picks that project for you.
- Check the Date. It starts on today. You can pick an earlier day if you're catching up, but not a day in the future.
- Choose the Project. If you didn't come from a project page it reads Pick a project, and you can't submit until you choose one. Foreman never guesses the site for you.
- Set Hours worked. Use the slider, the plus and minus buttons, or type hours and minutes. Hours move in 15-minute steps, from 0 up to 12 hours, and start at 6h.
- Under What did you do today?, write a line or two about the work. It's optional, but it's the bit that answers questions later, when someone asks what actually happened that day.
- Under Photos, tap to open the camera and take as many shots as you need. Tap a thumbnail to remove one before you send.
- Tap Submit entry. You'll see Diary entry logged with the time. Tap Done to go back, or Log another entry to log a second block on the same project and date.
Worked two sites in one day? Log two entries, one per project. Split your day into a morning and an afternoon block on the same job? That's fine too. Foreman doesn't merge or block same-day entries.
What gets recorded with the entry
Each entry holds the project, the date, the hours, your description and your photos. Foreman also adds two things you don't fill in.
A submitted time. The entry shows the day it covers and, separately, when it was actually written, for example "Submitted 29 July 2026, 9:42 am". A diary written on the day reads very differently to one typed up a fortnight later, and the submitted time makes that plain to anyone reading it. There's more on why that matters in how to keep a site diary.
Where it was logged. If your business has Geolocation turned on (it's on by default), your phone's location is read once, at the moment you tap submit. The entry then shows On site, Off site or Missing geolocation against the project's address. If location is blocked or there's no reading indoors, the entry still saves. It just shows as missing. Location is never tracked in the background.
Good to know
- Photos are camera only. You can't upload from your phone's gallery, and photos taken in Foreman don't save to your gallery either. They stay with the entry. See site photos for uploading a photo without a diary entry.
- You need signal to submit. There's no offline queue. If the connection drops, you'll get a message to try again. If your browser reloads the page mid-entry, Foreman restores what you'd filled in, including any photos that had finished uploading, as long as it's less than 24 hours old.
- Nothing reaches the diary until you submit. A restored entry only lives on your phone until you tap Submit entry.
- If your business uses check in and check out, you won't see Log site diary on Home. Your entry is created when you check out. To log a day you forgot to check in, open Site diaries and use Log site diary there. That entry is marked No check-in. See check in and check out.
- "You haven't been assigned to a project yet" means an Admin needs to add you to a project before you can log anything.
- Got something wrong? You can fix the description and add photos yourself. Hours and dates are corrected by your Site Manager or an Admin. See editing a diary entry.
Weather, deliveries and delays don't have their own fields, so put them in the description. Delays especially. They're the ones you'll get asked about. For the full picture of what the diary covers, see Foreman's site diary.