Tasks
Track every open task and defect, with one name next to it.
Give each task to one person and see what's done and what's still open across every site. Your crew see only their own list and tick each job off on their phone.
No credit card. Every feature and unlimited users on your first job.
Construction task tracking is keeping one list of the work still to be done on a job, with a name against each item and a record of when it was finished. On a residential build that covers trade items during the job and the defect list at handover, where one forgotten item can hold up practical completion and the final payment.
In Foreman each task is one line with one name on it. Your crew tick it off on their phone, Foreman records when, and you see what's still open on every site from one list.
Sound familiar?
- The defect list is buried in a group chat, and the tiler's item from March turns up again at handover.
- Two trades each think the other one is fixing the leaking downpipe.
- You ring around every site on a Friday just to find out what's still open.
What you get with Tasks
One name on every task
Each task belongs to one person, so there's never a question about who is fixing it. If someone's off sick, re-allocate it from the list and it moves straight to the new person's Tasks.
Crew see only their own
Your crew open Tasks and see the work assigned to them, across every site they're on. Each item is one line they can read at a glance and tick when it's done.
Done, with the time it was done
Ticking a task records when it was finished. You know the shower screen was re-sealed on Tuesday without making a phone call.
A defect list you can close out
At handover, write each defect up as its own task and give it to the trade who has to fix it. The open list shrinks as they tick, and whatever is left is what's standing between you and the keys.
Every site in one list
Filter by project, person, status or completion date, and group by job or by person. The counts at the top show what's to do and what was finished in the last 7 and 30 days.
Exported with the job
Each project's tasks come out as a CSV in its project data download, next to the site diary and form submissions.
How Tasks works
- 1
Create a task with a short title, pick the project and give it to one person. Add a note if the trade needs more detail.
- 2
It shows up in that person's Tasks list on their phone, alongside their work on every other site.
- 3
They tick it off when it's done, and Foreman records the time.
- 4
You filter the open list by job or person and work through it before handover.
What each task records
| Field | Who sets it | Why it matters |
|---|---|---|
| Title | Whoever creates the task | Says the job in one line, like 'Re-seal shower screen, ensuite' |
| Detail | An admin | Room for the spec, the location or the client's words |
| Project | Whoever creates the task, optional | Puts it on the right job's open list |
| Assigned to | Whoever creates the task, one person | There is never any doubt whose job it is |
| Done, with the time | The person it's assigned to, on their phone | Shows when it was closed out, before handover |
A task has no photos, due date, checklist or comments. Checklists with photos and signatures are forms.
What it costs
Your first job is free with every feature and unlimited users, with no time limit. After that it's $29 a month for each person with a login, or $23.20 a month billed yearly, so 8 people with a login, you included, is $232 a month. People who only induct are never counted. See Foreman pricing.
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Customer story · Tivoli Projects
“I’m not chasing people anymore, and all site information is there if we are audited.”
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Frequently asked questions
- Is Foreman a defect tracking app?
- Yes, for the list. Each defect is one task with one name on it, ticked off on the trade's phone with the time recorded. Photos of a defect go on that day's diary entry or the project's photos, and there is no due date field, so put the date in the title if it matters.
- How do I manage a defect list in Foreman?
- Write each defect up as a task with a clear title, like 'Re-seal shower screen, ensuite', and assign it to the trade who has to fix it. Photos of the defect go against the project, as an upload or on that day's diary entry. As each trade ticks theirs off, the open list shows exactly what's left before handover.
- Can a task have more than one person on it?
- Each task has one owner, on purpose. When two trades share a job, split it into two tasks so each knows their part and nothing sits in the gap between them.
- Can my crew see everyone's tasks?
- Site Crew see only the tasks assigned to them, across all their projects. Admins see every task, and Site Managers see every task on the projects they manage.
- How do I show when a task needs doing?
- Put the timing in the title or the note, like 'Before plaster, Thursday'. Tasks stay as one line and one name so the list is quick to read on a phone, and the completion time shows exactly when each one got done.
- Can I track tasks across multiple job sites?
- Yes. The Tasks list shows every task on every project, plus jobs that aren't tied to a site, like getting the jackhammer repaired. Filter or group it by project to see one site at a time.
- Can I export my tasks?
- Yes. An Admin can download a project's data as a ZIP of CSV files, and the tasks are one of them, next to the diary entries and the induction register.
- Do my crew need to download an app?
- No. Foreman runs in the browser on the phone they already carry. Each person has their own login and sees their own tasks.
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Run your next job on Foreman, free.
Your first job is free with every feature and unlimited users. No credit card needed, and paid plans are month to month.