Free inspection and test plan (ITP) template for construction
Every check a piece of work needs before it's covered up: the inspection, what a pass looks like, hold and witness points, and a signature against each one.
Inspection and test plan
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Signing off ITPs on several jobs? Foreman's forms let your site managers tick each check, add a photo at every hold point and sign it off on their phone. Free on your first job, with every feature and unlimited users on it.
An inspection and test plan (ITP) lists every check a piece of work needs before it's covered up or handed over: what gets inspected, what "pass" means, who checks it, and where work has to stop until it's signed off. This one-page landscape template has the columns head contractors and quality auditors expect, with two worked examples to start from.
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What an ITP is for
An ITP is a quality record. It's written before the work starts, it travels with the job, and each row gets signed as the work is checked. When a head contractor, a client or an ISO 9001 auditor asks how you know the footings were right before the pour, the signed ITP is the answer.
It isn't a safety document. The SWMS covers how the work is done safely. The ITP covers whether the finished work is right.
What goes in each column
Activity. The piece of work, in the order it happens on site: excavation, reinforcement, the pour, framing, waterproofing.
Inspection or test. What you physically check. "Bar size, spacing, cover and laps" is a check. "Reo OK" isn't.
Acceptance criteria. What a pass looks like, in a form someone else could check: the drawing number, the standard, the tolerance.
Reference. Where the criteria come from, so anyone can find them: the engineer's drawing, the specification clause, the Australian Standard.
H, W or R. The column that matters most.
- A hold point (H) means work stops until this is inspected and released. Reinforcement before a pour is the classic example, because you can't check it afterwards.
- A witness point (W) means the client or their representative gets notice and can attend if they want to.
- A record (R) just needs the check documented.
Responsible, checked by, date, pass. One name against each check, and a signature and date when it's done. An ITP with blank sign-offs proves the plan existed, not that anyone followed it.
What people get wrong
One generic ITP for every job. Write it for this job's drawings and this job's specification. The template gives you the structure, but the rows are yours.
Too many hold points. If everything is a hold point, the site stops every hour and people start ignoring them. Keep hold points for work you genuinely can't check later.
No photos. A tick in the pass column is good. A photo of the reinforcement before the pour, dated and against the job, is much better when the slab is questioned two years later.
Doing it without the clipboard
Foreman's forms suit an ITP well. Build it once with a checklist for each activity, a photo field for the evidence at each hold point, and a signature field for whoever releases it. You can lock the date to the day it's filled in, so the record shows when the check really happened, and limit the form to site managers and admins.
Already have your ITPs as PDFs? Connect Claude or ChatGPT to Foreman, give it the PDF, and ask it to build the form.
The same day's site diary entry holds the wider record: who was on site, the hours and any other photos.
Related
The daily pre-start checklist covers safety checks before work each morning. The defect list template is for what's left at handover, and what a SWMS is covers the safety side of high risk work.