Free site induction register template
One line for every person inducted on the site, with their white card number, emergency contact, who inducted them and their signature. Landscape A4, fifteen rows.
Site induction register
PDF, 1 page, A4 landscape · Free · No email required
Want the register to fill itself in? Foreman's QR site inductions put one QR code on the gate. Each worker inducts on their own phone and lands in this register, and people who only induct are never billed. Free on your first project, with every feature and unlimited users on it.
A one-page register with a line for every person inducted on the site: date, name, company, trade, mobile, white card number, emergency contact, who inducted them and their signature. Fifteen rows on landscape A4. Print as many pages as the job needs and keep them in the site folder.
Free, no email required.
What a site induction register is for
The induction is the conversation at the gate. The register is the proof it happened, with one line for each person.
It answers the questions that come later. Was the plasterer's new labourer inducted before they went upstairs? When did the scaffolder's crew start? Who checked their cards? If WorkSafe, a client or a head contractor asks, the register is what you hand over.
On a Queensland job that isn't housing, WorkSafe Queensland says the principal contractor should keep a record of the people inducted and the date. Everywhere else it's the most practical way to show you did it. See site induction requirements in every state for what each one requires.
What goes in each column
Date. The day of the induction. The register also tells you when each company started on site.
Name, company and trade. Full name, the business they work for, and what they're on site to do. The trade tells you which hazards and SWMS were relevant to their induction.
Mobile and emergency contact. If something happens, these are the two numbers you need, and the register is where you'll look first.
White card number. Construction workers need a current general construction induction card. Writing the number down is how you show you checked it.
Inducted by. Who ran the induction. On a busy job that might be the supervisor, a leading hand or a subbie's own foreman.
Signature. The worker's signature turns a list of names into a record they agreed to.
Register or induction form?
Use both, for different jobs. The free site induction record is one page per worker: the full checklist of what you covered and both signatures. The register is the index across the site: one line each, so you can see everyone at a glance. Small jobs often get by with the register alone.
What people get wrong
Starting the register after the job starts. The first week is when most new faces arrive. Start it on day one, with the first trade through the gate.
Leaving the white card column blank. It's the one field a checker looks for. If someone doesn't have their card on them, write that down and follow it up.
One register for several jobs. Keep one per site, because the question is always about a particular site.
Throwing it out at handover. No law we've found sets how long to keep induction records. Keeping them for at least 5 years is a safe benchmark, in line with the period for notifiable incident records.
Running the register on a phone
Search it from the office, export it when someone asks, and see it for every site you run. People who only induct are never billed, on any plan.
Related
Foreman's site induction register shows how the digital version works. For the gate itself, the free site sign-in sheet records daily arrivals and departures.
Sources
Every regulatory statement on this page traces to one of these. We recheck them when we update the page.
- Site specific induction. WorkSafe Queensland, checked 12 October 2026.